If you apply for a role at Harpenden Building Society (the Society, we) will process your personal information as soon as your CV is received. This information will relate to your identity and employment history. You will be assessed for suitability for the role by comparing the skills and experience stated on your CV with those skills and experience required by the role.
As part of our pre-employment screening activities we may carry out checks for adverse media. In addition to this we may also collect personal information about you from sources where you have made your personal information publicly available, such as LinkedIn, Facebook, Twitter, job boards and other publicly available social media networks and databases.
If you are considered to be suitable for the role, based on your CV, you may be invited to interview. We will request that you bring your identification with you to the interview in order for us to validate your right to work and for us to obtain a copy of it. If your interview is successful, you may be made an offer of employment, at which point you will be sent an application and personal details form for completion along with a privacy notice. On receipt of the completed forms and satisfactory pre-employment checks you will receive a contract of employment.
Once received, your personal information on the application form is recorded on the Society’s Human Resources system – HR Toolkit. This system stores and processes personal information securely, and is used to notify employees about matters of interest.
During employment with the Society, your personal information will only be processed in order to comply with your employment contract and to comply with the law. The personal information of an employee processed by the Society includes:
- Identity – such as name, date of birth
- Contact details – such as postal address, email address, and telephone number
- Visual images – such as for staff communications, or on CCTV recordings
- Financial status – such as bank account details for salary payments
- Technical details – such as computer and browser technical details
- Location details – such as presence inside the Society’s offices
- Performance issues – such as attendance records
The Society also processes your personal information that is considered to be in a special category:
- Identity information – such as ethnic and gender identity, and
- Health information – such as sickness and return to work records
Identity information is processed solely for the purposes of monitoring the Society’s workforce so that this can be reported to Government.
Health information is processed solely for the purposes of managing your health and welfare and to protect your vital interests, and to ensure that the Society can fulfil its responsibilities under your employment contract. Health information is not processed for any other reason, is not shared, and is stored securely.
The Society also processes your personal information that relate to any criminal convictions and police cautions.
We would only process criminal conviction information for the purpose of determining whether your application for a particular role meets the requirements set by regulators for that role. Many of the Society’s roles involve handling customers’ money and dealing with the general public, including children, and so the Society is obliged to screen candidates for these roles.
